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Changing Search Options in Outlook 2010

You can change the search options to customize Outlook 2010’s search feature.  This will eliminate some of the steps when you use “Search”.  In this example we will change the setting so that Outlook 2010 ALWAYS searches “All Folders” every time you execute a search.  The default setting is to search the CURRENT folder only.
 

Calendar Navigation Outlook 2010

Knowing a few navigation tricks can help you to be more effective when using your Outlook calendar.  This video is shown using Outlook 2010, but these tricks work the same in Outlook 2013..

Using Search in Outlook 2003

With the tools provided by Outlook 2003 it can be easy to find just the e-mail message you are looking for.  You can do a basic search or used the "Advanced Find" feature.  This can be a great time saver.

Email

'Quick Parts' (Outlook 2010)

Quick Parts helps you to reuse content in e-mail messages by creating and using building blocks (i.e. company’s contact information, mission statement, or directions to your office). This video will show you how to create a Quick Part in Outlook 2010. It will also show you how to use the newly created Quick Part. There is one more quick tip that will help you to utilize the "Quick Parts" command more efficiently, adding it to your Quick Access Toolbar. That process is demonstrated in the second half of this video.
 

Save Un-sent e-mails to Inbox instead of 'Drafts' (Outlook 2003 & Outlook 2007)

You can change where Outlook saves drafts of your unsent e-mail messages.  By default Outlook will save the messages in the ‘Drafts’ folder.  For me its “out of sight, out of mind”, and I frequently forget I have saved a draft of an e-mail message.  It will help you to remember the unsent message if you save them to your Inbox. 
 

Shortcuts

Stop Accidentally Moving Outlook Folders (Windows 7)

It is very easy to accidentally drag and drop items into a new location without realizing it (i.e. an e-mail folder in Outlook). If you turn on the ‘ClickLock’ feature on your mouse it can help eliminate any accidental errors. When ‘ClickLock’ is on, you have to click a second time to drop the item in its new location. ‘ClickLock’ settings are different in Windows XP and Windows 7, see the appropriate documentation and video for your operating system.
 

How to Create Shortuct to open "Documents" Folder

To have quick access to your documents you can create a shortcut in just a few easy steps.

Speed Keys to Navigate 'My Documents' in Windows XP

There is a quick and easy way to use your keyboard to navigate through files and folders in “My Documents” or “Documents”. This video is specific to Windows XP.

Smartphones

How to View all calendars on iPhone and in Outlook (sync iPhone, iPad and Outlook) (iPad/iPhone iOS 7)

You may not have all the calendars showing on your iPhone and in Outlook. This could prevent you from seeing events that you create in Outlook on your iPhone, or vice versa. It is easily remedied. You will want to make sure you are displaying all the calendars on your iPhone as well as in Outlook. This process is shown on iPhone, but works the same on iPad.

iPad Typing Shortcuts: Quick Capital Letters, Numbers, Apostrophe and Quotation Marks (iPad)

There are some great shortcuts you can use when typing on your iPad. In this video we will cover how to quickly insert a capital letter, a number, an apostrophe and a quotation mark. This will help you to save time when typing.

Performance

Stop Accidentally Moving Outlook Folders (Windows 7)

It is very easy to accidentally drag and drop items into a new location without realizing it (i.e. an e-mail folder in Outlook). If you turn on the ‘ClickLock’ feature on your mouse it can help eliminate any accidental errors. When ‘ClickLock’ is on, you have to click a second time to drop the item in its new location. ‘ClickLock’ settings are different in Windows XP and Windows 7, see the appropriate documentation and video for your operating system.
 

Use 'Print Screen' to Capture Dialog Box ONLY

You may use the “Print Screen” function to capture images and insert them in publications, e-mails, presentations, etc.  By adding one key when you capture the image you can restrict the capture to the dialog box only vs. capturing the entire screen.
 

Disable 'Aero Snap' and 'Aero Shake' in Windows 7

Aero Snap lets you resize a window by dragging it to the edge of the screen.  Aero Shake allows you to minimize all other windows by shaking an open window.  These features may be useful to some and a problem for others.  You can quickly disable these two features.
 

Calendar/Tasks

Optimize Search Settings for Windows 7

Changing a few simple settings within your Windows 7 Search window will make it easier for you to find important documents and e-mails.